Withdrawals

Individualized Study Courses

Students are permitted to withdraw from individualized study courses at any time within the course contract period. Withdrawal timeframes have an impact on your academic record. If you withdraw:

  • prior to and up to 30 days after the course contract start date: The course will not appear on your transcript. Students are eligible for a refund of course fees paid, less the Withdrawal Processing Fee and the Learning Resource Fee (unless the materials are returned as per the Course Material Returns and Refund Policy Please refer to the Undergraduate Course Withdrawal Policy and Procedures as well as Refunds: Individualized Study Course Tuition.
  • after 30 days and on or before the course contract end date: Your transcript will indicate a “W” (Withdrawal) and credit will not be awarded for the course.
  • after the course contract end date: You cannot withdraw after the course contract end date. If no course work has been completed, a grade of “F” (Failure) will be assigned and recorded on the transcript.

Withdrawal procedures do not apply to courses being challenged for credit.

Withdrawal requests should be submitted online via the myAU portal.

However, we would advise students to consult with their Student Financial Aid advisor to discuss whether eligibility for funding will be affected and Accessibility Services to cancel any support service arrangements.

Nursing students: Please consult the Undergraduate Course Withdrawal and Refund Policy – Individualized Study for academic impact of a withdrawal from a nursing clinical and for the process that must be followed.

Grouped Study Courses

Students may withdraw from a grouped study course at any time within the course contract period. Withdrawal timeframes have an impact on your academic record. If you withdraw:

  • prior to and up to 15 days after the course contract start date: The course will not appear on the transcript. Students are eligible for a refund of course fees paid, less the Withdrawal Processing Fee and the Learning Resource Fee (unless the materials are returned as per the Course Material Returns and Refund Policy Please refer to the Undergraduate Undergraduate Course Withdrawal Policy and Procedures as well as Refunds: Grouped Study Course Tuition.
  • after 15 days and on or before the course contract end date: Your transcript will indicate a “W” (Withdrawal) and credit will not be awarded for the course.
  • after the course contract end date: You cannot withdraw after the course contract end date. If no course work has been completed, a grade of “F” (Failure) will be assigned and recorded on the transcript.

All requests to withdraw from a grouped study course must be made by completing and submitting Grouped Study Course Withdrawal Request Form in writing to the Office of the Registrar.

However, we would advise students to consult with their Student Financial Aid advisor to discuss whether eligibility for funding will be affected and Accessibility Services to cancel any support service arrangements.

Nursing students: Please consult the Undergraduate Course Withdrawal and Refund Policy – Grouped Study for academic impact of a withdrawal from a nursing clinical and for the process that must be followed.

Accessibility Services Processed Withdrawals

Accessibility Services will consider requests based on the following two categories of withdrawals:

  1. Medical: The need to withdraw from a course or courses is related to a current, medically verified severe impact of a student's own disability.
  2. Medical with Re-registration Opportunity: The student requires a temporary break from his/her course work due to the current, medically verified severe impact of their own disability. A re-registration accommodation may be provided so the student can take the course again within 1 year. The course re-registration fee is waived. But other fees may apply if the course has changed. Marked work may be carried forward to the new course registration with course coordinator approval.
  3. Your transcript will indicate a “W” (Withdrawal) and credit will not be awarded for the course. Grades can only be changed under the circumstances outlined in the Student Appeal policy.

There are several factors that will be considered:

  • only one course withdrawal per course will be considered.
  • the progress you have made in the course
  • the circumstances necessitating your request
  • whether you are enrolled in an undergraduate or graduate, individualized-study or grouped-study course and its implications to program
  • the guidelines and requirements for course-load and academic progress by your program, accrediting agency or student funding sponsor
  • the length of time you have been enrolled in a course
  • whether the course has been revised since you enrolled
  • the financial resources you have available to you
  • the expected time that is needed to be able to return to studies, if you intend to resume studies at AU.

Denial of Course Withdrawal

Withdrawals are not permitted by students in these circumstances:

  • After the Course Contract End Date
  • After the final exam is attempted and deemed to have been written
  • After all Course Work is deemed to have been submitted for marking, for courses that do not have a final exam requirement
  • During disciplinary proceedings. If, at the conclusion of the proceedings, it has been decided not to proceed with a charge of Student Academic Misconduct or Non-Academic Misconduct and the student wishes to withdraw from a course or program, the withdrawal may be backdated to the date the proceedings were initiated, at the request of the student
  • Medical Documentation does not support the request or time frame of the course
  • Accessibility Services does not approve grade changes due to incompletes or withdrawals. Consult the Student Appeals Policy for information on how to appeal a component of a grade.