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Athabasca University

Scheduling Exams

Please review the Athabasca University Calendar for specific information regarding scheduling examinations as an Athabasca University student. The information below applies to scheduling exams with a previously approved invigilator.

Scheduling to write an examination at Athabasca University, Edmonton Location or Athabasca University, Calgary Location

If you intend to write your examination at Athabasca University, Edmonton or Athabasca University, Calgary you must first contact Access to Students with Disabilities (ASD) Examination Services to confirm the date and time you intend to write your examination in order to ensure that a space will be available for you on your write date.

Please contact ASD Examination Services by email at asdexam@athabascau.ca or by telephone at 1-800-788-9041 extension 5067 to determine availability of an examination space for your write date.

Please note that examination spaces are limited and are assigned based upon the date of receipt of request and for this reason we recommend you contact our office at least 30 days prior to your requested write date. If you are required to cancel and/or reschedule an examination scheduled to be written at either of these locations, please contact ASD Examination Services.

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Standard Accommodation Exam Schedulings

These examination requests must be made 20 days in advance of your expected write date.

  • Confirm a date and time with the designated or approved invigilation site or invigilator.
  • Advise the invigilation location/invigilator of the examination accommodations that you require and confirm that they are able to provide your required accommodations.
  • Book the exam online.
  • When booking the examination please ensure that you indicate yes when asked "Are you a student with a permanent or temporary disabling condition and have registered with Access to Students with Disabilities (ASD)at Athabasca University."

Four to five days prior to the date of the exam, contact the invigilation centre or the invigilator and check if the:

  • exam has arrived;
  • correct exam was sent;
  • information was included about the approved accommodations;
  • confirm the arranged date and time; and
  • verify that they are still prepared to provide the identified accommodations.

The examination package will be forwarded to the identified invigilation site or invigilator with a notice confirming the accommodations that have been approved for the exam.

Contact ASD if there are any problems.

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Exceptional Accommodation Exam Schedulings

These exam arrangements must be made a minimum of 30 days in advance of your expected write date. The required extended request time enables ASD to obtain academic special permissions and directions, make other specific arrangements, or ensure the preparation of alternate format materials.

In rare cases, ASD may request that additional notification be required.

  • Confirm a date and time with the designated or approved invigilation site or invigilator.
  • Advise the invigilation location/invigilator of the examination accommodations that you require and confirm that they are able to provide your required accommodations.
  • Book the exam online
  • When booking the examination please ensure that you indicate yes when asked "Are you a student with a permanent or temporary disabling condition and have registered with Access to Students with Disabilities (ASD)at Athabasca University"
  • ASD will request professor approval of the assessed exceptional examination accommodations. Should alternate arrangements or revisions to requested accommodations be necessary, ASD will contact you to review and discuss changes.

Four to five days prior to the date of the exam, contact the invigilation centre or the invigilator and check if the:

  • exam has arrived;
  • correct exam was sent;
  • information was included about the approved accommodations;
  • confirm the arranged date and time; and
  • verify that they are still prepared to provide the identified accommodations.

The examination will be forwarded to the identified invigilation site or invigilator with a notice confirming the accommodations that have been approved for the exam.

Contact ASD if there are any problems.

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Rescheduling Exams

If you must reschedule the exam due to personal, disability-related, academic, or invigilator problems:

  • Cancel the exam with the invigilation site with as much prior notification as possible
  • Set up an alternative date and time with the invigilation site or invigilator. Please note: As per Athabasca University policy, the exam must be written within ten business days of the cancelled date. The examination would usually be returned to AU and require rescheduling through the Exams Unit. Have the invigilator hold the exam until you have discussed the situation with ASD. Multiple exam fees may be applied. See the current calendar for exam information.
  • Contact ASD as soon as possible to identify difficulty and indicate the revised date. ASD will advise you and provide further direction.

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On the Day of the Exam

  • Have all standard or individually approved aides prepared and with you.
  • Arrive or be ready to start at least 30 minutes prior to the exam to facilitate any special set-up (e.g.. technology) and/or to ensure all arrangements are ready. If there are any problems, contact ASD immediately or as soon as possible. Note: it may be beneficial to have the ASD contact information handy.
  • Upon completion of the exam, report any difficulties with the accommodations or invigilation to ASD as soon as possible (http://www.athabascau.ca/asd/contact/). The situation will be assessed and potential actions recommended.

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Other Important Information

Please Note: Exam accommodations are subject to ongoing evaluation and ASD will revise the recommended accommodations in accordance with

  • individualized needs;
  • new information;
  • changing technologies;
  • treatments;
  • supports;
  • resources;
  • and course requirements.

Students will be consulted to participate in this process.

Updated April 30 2014 by Student & Academic Services

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